Training Doc

Training Doc - Training and Document Control Software

Downloaded demo file program includes tutorial, practice files, and a detailed manual to assist your evaluation.

$349.95+ S&H (price will increase February 1, 2009)


tdmain.gif (17223 bytes)Training Doc Main Screen

Store a list of quality system documents (e.g. procedures, work instructions etc.), their revision histories, and their controlled locations.  This may serve as your document control Master List, as the current revision is indicated.

Store positions & their requirements - requirements may include document training on relevant procedures and work instructions

Store employees, their qualifications and documents trained on, and their currently held positions (Training Doc allows employees to work under several position titles, as is commonly the case in business)

Use reports in the reports screen to identify gaps in employee training after new revisions of documents are issued, or after new position requirements are added

Use other reports to quickly determine who is qualified to work in a given position

Drawings & Specifications, their revision histories, and their controlled locations can also be stored (these are not linked to positions and employees as are quality system documents).  This may serve as your document control Master List for drawings and specifications, as the current revision is indicated.


docs.gif (20197 bytes)Quality System Documents Screen

With a button click, for a given document (in this case for the Purchase Order Generation Procedure), see a list of document locations, positions which require training on this document, employees trained on this document, or Inactive Revisions (along with a change history)

If 'New Revision' is clicked, choose whether or not positions which require training on the current revision should still require training on the new revision

After a new revision is entered, Training Doc asks if you want to run a 'Retraining Required' report (which identifies the employees who must be trained on the new revision).  This report can also be run at any time from the Reports Screen.

Also, after a new revision is entered, Training Doc reminds you to update the controlled locations with the new revision, and will even print a list of these locations.


pos.gif (29136 bytes)

Positions Screen

For a given position title, add requirements in any of four categories:   Skills, Education, Required Document Training, or Other Requirements

Training Doc accepts an unlimited amount of requirements







emp.gif (29785 bytes)Employees Screen

For a given employee add qualifications from the drop-down lists in any of the four categories:  Skills, Education, Document Training, or Other Qualifications (these categories match those in the Positions Screen)

Add the positions which this employee currently holds (or the position titles this employee currently works under) under 'Current Positions'

There is also a provision for grandfathering employees.





reps.gif (17596 bytes)Reports Screen

Print a Position Requirements sheet for any position

Print a Personal Training/Qualification History sheet for any employee

Print a Retraining Required report that identifies employees that do not meet the requirements of their positions.  This report details the specific requirements that each employee lacks.  (Ideally, this would be an empty report, because everyone is fully qualified.  However, documents will be revised and position requirements will be added, and there will likely be some kind of delay before all employees are once again fully qualified)

Print an Employees Qualified for Position report to quickly find all employees qualified for a given position

Print a Position/Candidate Exception Report that identifies what requirements a given employee lacks for a given position

Print a Qualifications Matrix with employees on one axis, positions on the other axis, and an X where an employee is qualified for a position.  ISO-9000 requires that even employees working temporarily in a given position are qualified, with training records to prove it.  Use this report to help you select a qualified employee to fill in for a given position.

Print a list (a master list) of quality system documents or of drawings and specifications.  Include a list of controlled locations for each document.


rtreqd.gif (13195 bytes)Retraining Required Report


This report lists all training deficiencies throughout the entire database

With a page for each employee (who is not fully qualified), this report itemizes each requirement (skills, education, document training, or other requirement) that the employee lacks in order to be fully qualified for the position(s) they currently hold






mtrx.gif (15863 bytes)Qualifications Matrix Report

All employees are listed on the vertical axis in the leftmost column

All positions are listed on the horizontal axis at the top (in gray)

An 'X' is placed where an employee is qualified for a given position

Use this report to quickly determine who can legitimately substitute for a missing employee in a given position

If this report becomes extremely large, just export it to Microsoft Excel (not included), set the orientation of the position names to Vertical, and print it (using Excel you can print a very large number of employees and positions on a single sheet - use a 'D' size sheet of paper if desired)


Send e-mail with questions



Copyright ?2009 TQS Associates, Inc., all rights reserved.

Last modified: 02/23/09

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